Birth and death records can be obtained at the health department. Records can be requested in person during regular business hours (no appointment necessary) or by mail. The cost for a certified record is $25, payable by cash, check or credit/debit card.

The Registrar assists customers in submitting the appropriate paperwork to request these documents. If a document is not available directly through the City of Shelby, the Registrar can refer you to the agency best able to fulfill the request.

Birth Certificates

Shelby City Health Department can issue birth certificates for births that occurred anywhere in Ohio. Download and complete the birth certificate application and submit to the health department in person or by mail.

Download Birth Certificate Application

Death Certificates

Death certificates must be requested from the city, county, or state where the death occurred. Shelby City Health Department can issue death certificates for deaths occurring in Shelby after 1908. Download and complete the death certificate application and submit to the health department in person or by mail.

Death records prior to 1908 are maintained by the Richland County Probate Court in Mansfield.

Richland County Common Pleas Court, Probate Division
50 East Park Avenue East, Second Floor, Mansfield
Phone: 419-774-5583

If you do not know the specific city or county location of a death that occurred in Ohio, records can be requested through the Ohio Department of Health. All original birth and death certificates for Ohio are on file with the Ohio Department of Health, Bureau of Vital Statistics

Download Death Certificate Application

Burial-Transit Permits

The health department issues burial-transit permits to area funeral directors. Contact the health department to obtain the necessary permit.

Paternity Affidavits

Paternity affidavits are voluntary and acknowledge a parent-child relationship. The affidavit places responsibility for support of the child on the identified father. To file a paternity affidavit, bring the documentation to the health department during normal business hours. The Registrar will assist you with the process. There is no cost to file an affidavit.


  • 419-342-5226

  • 43 W Main St
    Shelby, OH 44875


Monday – Friday 8:00AM – 4:30PM
Saturday – Sunday Closed

For After Hours Emergencies and Reports, call 419-342-5226. Your call will be transferred to the Shelby Police Department